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CLUB RULES, CONSTITUTION & POLICIES 2021

BLABY & DISTRICT SPARTANS INCLUSIVE FC Club Rules and Constitution

 

1. NAME:

The name shall be called Blaby & District Spartans Inclusive Football Club

2. OBJECTS:

The object of the Club is to provide a safe environment in which to play association football and arrange social activities for its members regardless of gender, race, religion or ability. The club also aims to promote football and sport as a means of enhancing learning opportunities, social skills and local community involvement, with adults acquiring sporting and personal skills from which they will derive lifelong benefits, self-respect, self-esteem, self-confidence, integrity and respect for others.

3. KIT:

All kit and equipment shall remain the Property of Blaby District Inclusive Football Club 4.

 

STATUS OF RULES:

These rules (The Club Rules) form a binding agreement between each member of the Club

 

5. RULES AND REGULATIONS:

a) The Club shall have the status of an Affiliated Member Club of The Leicestershire & Rutland Football Association. By virtue of this affiliation The Rules and Regulations of the Football Association and league or competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

b) The Club will also abide by the FA’s Codes of Conduct, Equal Opportunities and Anti Discrimination Policy.

 

6. CLUB MEMBERSHIP:

a) The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary.

 

b) Any person who wishes to be a member must complete a Player Registration Form and deliver it to the Club’s Registration Secretary. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant’s name being entered in the Membership Register.

 

c) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

d) Registration of an ex-player will be at the discretion of the committee. Where it is deemed necessary the committee will discuss the matter taking into account the circumstances of the player leaving in the first instance, length of time away from the club, any feedback from other clubs within the league and reasons the player wishes to return.

 

The outcome will be determined by a majority decision. The committee may decide to allow the player to return under a probation period defined by the committee and advised in writing to the player.

 

e) The club shall keep a list of players it registers containing the following details: name, address, date of birth, disabilities, medication requirements, next of kin and date of joining the club.

 

f) All players must pay a signing on fee to the club at the start of each season. The amount to be decided at the preceding AGM.

 

g) The club shall not be held liable for injuries to players incurred while playing.

 

h) The Football Association shall be given access to the Membership Register on demand.

 

7. CLUB COMMITTEE:

a) The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer, Secretary, Registration Secretary, Safeguarding Officer and all Team Managers / Coaches elected at an Annual General Meeting.

 

b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time.

 

c) The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The minimum number for the transaction of business of the Club Committee shall be three.

 

d) Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.

 

e) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’ notice to all members of the club committee. The Club Committee shall hold not less than ten meetings a year.

f) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

 

g) Save as provided for in the Rules and Regulations of the Football Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

 

8. ANNUAL AND SPECIAL GENERAL MEETING:

a) An Annual General Meeting (AGM) shall be held not later than 30th June each year. At this meeting, the following business shall be transacted:

1) Receive a report of the activities of the Club over the previous year.

2) Receive a report of the Club’s finances over the previous year.

3) Elect the members of the Club Committee.

4) Consider any other business.

 

b) Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than twenty-one days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than twenty-one days before the Meeting.

 

c) A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within twenty one days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

 

d) The Secretary shall send to each member at their last known email address written notice of the date of a General Meeting together with the resolutions to be proposed at least fourteen days before the Meeting.

 

e) The minimum number for a General Meeting shall be four.

 

f) The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.

 

g) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

9. CLUB FINANCES:

a) A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Treasurer, Vice Chairperson and Secretary.

 

b) Sums shall be drawn from the Club Account either by cheque signed by two of three of the designated signatories or debit card by two of three of the designated account holders. All monies payable to the Club shall be received either by standing order or to the Treasurer and deposited into the Club Account.

 

c) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.

 

d) The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.

 

e) The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.

 

f) The Club Property, other than the Club Account, shall be entrusted to the Club Committee and recorded by the Club Secretary.

 

10. CLUB TEAMS:

The Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a report of the activities of the team.

 

11. DISSOLUTION:

a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

 

b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

 

c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the Football Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the Football Association shall determine.

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